AI Screening Compliance and Fairness Policy

AutomotoHR AI Screening Compliance & Fairness Policy

For: AI Voice Interviewer & Resume Screening Tools
Effective: June 2025 | Prepared for Our Valued Clients

What Our AI Does

AutomotoHR uses cutting-edge AI to help dealerships streamline hiring. Our tools help you:

  • Scan resumes for job-relevant experience

  • Conduct voice-based AI interviews

  • Score and compare candidates to job requirements

Sounds powerful? It is. But with great power comes great responsibility—which is why we’ve built strong safeguards to keep our AI fair, transparent, and fully compliant with upcoming regulations.

How We Stay Compliant (Especially by Q3 2025)

Regulators are stepping up to make sure AI in hiring is fair, explainable, and bias-free. New laws, like California’s upcoming CRD rules, require documented bias testing and strong transparency. AutomotoHR is ahead of the curve.

Here’s what we’re doing to protect your dealership—and every candidate:

Our Core Compliance Commitments

1. Bias Testing & Audits

  • We run internal bias audits on our AI before rollout and with every major update.

  • These tests check for unintended discrimination based on race, gender, age, disability, and other protected categories.

  • Audit summaries are available upon request.

2. Job-Relevant Only

  • Our AI scores candidates based strictly on job-related factors: experience, skills, qualifications—not personal traits or demographics.

  • No candidate is screened in or out based on protected characteristics.

3. Transparency & Explainability

  • We document how scores are calculated.

  • You’ll always have access to clear explanations if you or a candidate has questions.

  • We help ensure your hiring team can make informed, bias-aware decisions.

4. Human Oversight Built In

  • Our tools never make final hiring calls.

  • You’re always in the driver’s seat.

  • Humans review all AI output before decisions are made.

5. Secure Recordkeeping

  • We keep logs of:

    • Resume scores

    • Interview results

    • Audit records

    • Any flagged anomalies

  • These records are securely stored for 4+ years, per California guidelines.

Q3 2025: Ready for California and Beyond

By July 1, 2025, California’s new Automated Decision Systems law (CRD) will be in effect. AutomotoHR’s AI already aligns with:

  • Fairness audit requirements

  • Bias testing documentation

  • Candidate transparency rights

  • Recordkeeping policies

We’re also tracking evolving standards in other states—so you stay covered across all 50.

Want to See the Details?

Our team can provide:

  • A Bias Testing Overview

  • A copy of our AI Fairness Documentation

  • Help customizing your own internal compliance policies using AutomotoHR

Reach out any time:
Accounts@automotohr.com
(888) 794-0794

Why This Matters

We believe AI should level the playing field—not tilt it. That’s why we’ve built our tools to help dealerships hire the best talent, fairly and legally.

With AutomotoHR, you get AI that’s smart, compliant, and built for real human hiring decisions.